Mite Hockey Manager Checklist

September

  • SafeSport Program Training: The U.S. Center for SafeSport is an independent, non-profit organization focused on ending all forms of abuse in sport. SafeSport Training is required for all team managers. As of 4/1/20, SafeSport Program Training needs to be completed yearly. 
  • Seeding Round (6 games): The seeding round games will be scheduled by the Mite Travel Director. As soon as the teams are established, the manager should communicate the schedules to each team.


  • Set up Team Operations: Solicit volunteers from the team to fill the roles of Treasurer, Social Chair/Tournament Coordinator.
  • Treasurer: Manages team finances from slush fund: paying the team bills (tournaments, dinners, gifts) and any other accounting that needs attention.
  • Social Chair/Tournament Coordinator: Arranges social events for team including: team parties throughout season, team bonding activities, and end of season party. This person should also arrange for events/activities for down time at tournaments and plan goody bags, door signs, etc.


  • Establish Slush Fund: Ask each family to donate for the slush fund. Approximately $200 is a good starting point. These funds pay for the tournament registrations, coaches hotel rooms and gas fees during tournaments, social events at tournaments, coaches' gifts, etc.


  • Schedule Tournaments: Again, the Mite Travel Director will schedule your tournaments: one (1) LOCAL tournament over Thanksgiving break and one (1) TRAVEL tournament typically held over MLK weekend in January. The Mite Travel Director will also establish a block of rooms with a special group rate at one of the participating hotels.* You are responsible for disseminating the information about the tournament and hotel block to your team. *Note, tournaments are typically “stay to play” meaning you must stay “as a team” at one of the hotels that they choose in order to play at the tournament.


  • Weekly Emails: Communicate any upcoming events or changes. “The Week Ahead” emails on Sundays have worked well in the past. This is a good time to coordinate who will be running the clock and scoresheet for any upcoming home games.
  • Mite Arrival: This is a good to time also reiterate the standard arrival time for Mites on game days. It is expected that players arrive 45-60* minutes before the puck drop to allow ample time for dryland warm-ups, changing and a coach chat with the team. *Double check with your coach about exact time.


  • Roster Stickers:
  • Three (3) roster stickers are needed for each game. These go on the scoresheets. You should plan to create these on Avery label template #5163, which seems to work best.


  • Season Kick-Off Party: Arrange for a start of the season team bonding event or team dinner.


  • Referees: The Mite Travel Director will work with CUHL in scheduling referees. If a game is rescheduled, make sure the Mite Travel Director is aware as referees will need to be requested. *Please encourage parents NOT to abuse referees, as outlined in our Player & Parent Code of Conduct.


  • Locker Room Assignments: Home games are self-explanatory, as they are posted upon entry. Away games are similar but they sometimes require a driver’s license or set of car keys in exchange for the locker room key at a front desk. The manger is expected to leave it clean and locked up.
  • Home Team Responsibilities:
  • Referees: Managers confirm referees are present (check referee locker room 20 mins before game time). If they are not present, call the Mite Travel Director.
  • Time Keeper: You must provide a parent volunteer for all home games. There are scoreboard instructions in each scoring booth. The North Shore Ice Arena clock can be a little confusing at first. Rink managers or Zamboni drivers are the point of contact for major scoreboard issues.
  • Scoreboard Mercy: All goals are recorded on the official scoresheet. However, when a team is up by more than five (5) goals, it is typically not reflected on the scoreboard. You will also run the clock continuously in the 3rd period (and ONLY in the 3rd period) whenever there is a five (5) or more goal differential. Revert to normal stoppage if the goal differential becomes four (4) goals.
  • Score Keeper: Before the game, find the other team's manager and get three of their roster stickers (for away games, you will need to give the other team three stickers). The top sheet is the Home Team's copy, middle sheet is for the visitor and the last sheet is to review at the end of the season in case of discrepancies (put it in your folder/binder). Make sure you give the visiting manager their copy at the end of the game.
  • Penalties: You may be asked to provide a parent volunteer to operate the penalty box doors. Coaches will signal to the box attendant whether the player should skate directly to the bench or take another shift on the ice. Check out the CUHL Scorer's Box Quick Reference Guide.
  • Posting Final Score: The final score must be posted to your CUHL webpage within 24 hours of the game, otherwise the club will be assessed a fine). Check out the Directions on Score Reporting.
  • Manager Folders: These binders/folders must be brought to all games...home and away. Find another team parent to bring it if you can’t be there. They should include:
  • Team Roster
  • CUHL Playing Rules
  • Birth Certificate Copies
  • Printable Blank CUHL Scoresheet
  • Roster Stickers for Scoresheets (3 per game on Avery template #5163)
  • Consent to Treat Form
  • Liability Waiver

October/November/December

  • Regular CUHL Season (9 home games/ 9 away games): At the end of the seeding round, you will need to schedule the regular CUHL season games. It has been done remotely, which makes it a bit easier. You will get a list of who you will be playing and if the games will be home or away. Many have found that a Sign-up Genius works well for scheduling these games. You will list your home ice on the Sign-up Genius and send it out to the managers in your bracket. The other managers will do the same, sending you their home ice, giving you the opportunity to take what works best for your team.

 

  • Prior To The Scheduling:
  • Know your coaches and goalie(s) black out dates.
  • Schedule distant location FIRST and on weekends. Consider travel route, time of year and time of event when scheduling (e.g., you don’t want to battle traffic to make a 6PM game in Joliet on a snowy Tuesday in January).
  • Familiarize yourself with the location of potential opponents rinks (i.e., rinks that are close should be scheduled last and may be scheduled on a weeknight if necessary).
  • Once the scheduling is complete you will need to put your games into the CUHL site.
  • Consider when you might also schedule a team holiday event or gathering prior to winter break.

January

  • Tournament Time:
  • Confirm your tournament details for MLK weekend (e.g., dates, locations, hotels, etc.).
  • Contact the Mite Travel Director to ensure that fees have been paid and make sure hotel rooms have been booked, including coaches rooms.
  • If possible, reserve a conference or party room for the team to gather.
  • Be sure to send out a detailed outline of the weekend's activities and schedules so families know where they need to be and when.

February

  • End of Season:
  • Check Slush Fund: Confirm with your Treasurer that the slush fund balance is up to date and ask them to “true up” the fund with parents.
  • Final Party: Start to plan and end of season party (e.g., outdoor skate, pizza party, etc.) knowing how much you have to spend from the slush fund.
  • Coaches Gifts: Lavish team gifts are unnecessary and discouraged. Approximately $100 per coach at the winter break and at the end of the season should be sufficient to convey a proper sense of appreciation.
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